Bedrock IS

Materials Sales Order Template (Adobe Sign Document)

Document Type: Customer Materials/Software Purchase
Execution: This is the PRIMARY document to be executed via Adobe Sign
Subject To: Master Customer Agreement, General Terms & Conditions

MATERIALS SALES ORDER (BILL OF MATERIALS)

Effective Date: [FIELD: Effective Date]
Sales Order Number: BOM-[AUTO-GENERATE]

PARTIES:

1. MATERIALS AND LICENSES

1.1 Bill of Materials

Item #DescriptionQuantityUnit PriceExtended Price
[FIELD][FIELD][FIELD]$[FIELD]$[FIELD]
[FIELD][FIELD][FIELD]$[FIELD]$[FIELD]
[FIELD][FIELD][FIELD]$[FIELD]$[FIELD]
[FIELD][FIELD][FIELD]$[FIELD]$[FIELD]

[BUTTON: Add Line Item]

Subtotal: $[AUTO-CALCULATE]
Tax (if applicable): $[FIELD]
Shipping/Handling: $[FIELD]
TOTAL: $[AUTO-CALCULATE]

2. PRODUCT CATEGORIES

2.1 Software Licenses and Subscriptions

[CHECKBOX: Microsoft 365 Subscriptions] - See Support Systems EULA
[CHECKBOX: Azure Cloud Services]
[CHECKBOX: Security Software]
[CHECKBOX: Other Software:] [FIELD: Specify]

2.2 Hardware and Equipment

[CHECKBOX: Servers/Infrastructure]
[CHECKBOX: Networking Equipment]
[CHECKBOX: End-user Devices]
[CHECKBOX: Other Hardware:] [FIELD: Specify]

2.3 Professional Services (if bundled)

[CHECKBOX: Implementation Services] - Value: $[FIELD]
[CHECKBOX: Training Services] - Value: $[FIELD]
[CHECKBOX: Configuration Services] - Value: $[FIELD]

3. LICENSING TERMS

3.1 Software License Type

For software items, the following license terms apply:

License Model: [DROPDOWN FIELD: Perpetual | Subscription (Monthly) | Subscription (Annual) | Term License]
Number of Users/Seats: [FIELD: Number]
License Agreement: [DROPDOWN FIELD: EULA | Custom License | Vendor Pass-through]

Applicable license agreements:

3.2 Subscription Terms (if applicable)

Billing Frequency: [DROPDOWN FIELD: Monthly | Quarterly | Annually]
Initial Term: [FIELD: Number] months
Auto-Renewal: [RADIO FIELD: Yes | No]
Renewal Notice Period: [FIELD: Number] days

4. DELIVERY AND INSTALLATION

4.1 Delivery Details

Delivery Method: [DROPDOWN FIELD: Electronic/Download | Physical Shipment | On-site Installation]
Delivery Address: [FIELD: Physical address if applicable - multi-line]
Expected Delivery Date: [FIELD: Date]

4.2 Installation and Setup

[CHECKBOX: Installation services included]
[CHECKBOX: Configuration services included]
[CHECKBOX: Data migration included]
[CHECKBOX: Training included]

Installation Date: [FIELD: Date] (if applicable)
Installation Contact: [FIELD: Name and Phone]

5. PAYMENT TERMS

5.1 Payment Structure

Payment Due: [DROPDOWN FIELD: Upon Order | Upon Delivery | NET7 | NET14 | NET15 | NET28 | NET30 | NET31 | Custom]

The selected payment terms are governed by the Customer Invoice & Credit Terms:

5.2 Deposit (if applicable)

Deposit Required: [RADIO FIELD: Yes | No]
Deposit Amount: $[FIELD] or [FIELD]% of total
Deposit Due: [FIELD: Date]

6. WARRANTIES AND SUPPORT

6.1 Product Warranties

Manufacturer Warranty: [FIELD: Warranty period and terms]
Company Warranty: [FIELD: Additional warranty provided by Company]

6.2 Support and Maintenance

[CHECKBOX: Support services included]
Support Period: [FIELD: Duration]
Support Level: [DROPDOWN FIELD: Basic | Standard | Premium | Custom]

7. RETURNS AND CANCELLATIONS

Return Policy: [FIELD: Return window and conditions]
Restocking Fee: [FIELD: Percentage or amount] (if applicable)
Cancellation Terms: [FIELD: Cancellation policy and fees]

8. SPECIAL TERMS AND CONDITIONS

[FIELD: Any special terms, requirements, or conditions specific to this order - multi-line text]

9. INCORPORATION BY REFERENCE

This Materials Sales Order is subject to and incorporates by reference:

  1. Master Customer Agreement - Governing master agreement
  2. General Terms & Conditions - Foundational terms including:
  3. Applicable License Agreements - As specified in Section 3 above
  4. Selected Payment Terms - As specified in Section 5.1 above

All referenced documents are available online at the Bedrock IS Lifecycle Portal.

10. SIGNATURES

BUYER (CLIENT):

Signature: _______________________________
Printed Name: [FIELD: Signatory Name]
Title: [FIELD: Signatory Title]
Date: [FIELD: Date Signed]

SELLER (BEDROCK INFORMATION SYSTEMS LLC):

Signature: _______________________________
Printed Name: [FIELD: Company Signatory]
Title: [FIELD: Company Title]
Date: [FIELD: Date Signed]

Document ID: BOM-[AUTO-GENERATE]
Version: 1.0
Prepared by: Bedrock IS Sales/Legal

This document, when executed, constitutes the complete agreement for materials and software purchase between the parties, incorporating all referenced terms and conditions by reference. All referenced documents form part of this agreement and are legally binding.